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As an independent contractor
and Realtor, it is your duty to uphold your professional image and
look out for your clients' best interests. However, it is sometimes
difficult to avoid nasty confrontations. Before you give your client
a black eye and quit the real estate business, look over these ten
suggestions on how to act honorably and productively when you are
faced with a conflict.
Anticipate what you want out of a situation before you
go into it.
Determining your goal in advance will help you save time. If you
know exactly what you want, and your clients know what they want,
it will be much easier to reach a compromise. If you don't know
what it is you want, how can you ask for it?
Demonstrate good will up front.
Demonstrate your willingness to compromise. If you look at your
client with a glare and talk through clenched teeth, you will only
intensify the negative energy. Be professional. Take a few deep
breaths and go in to the situation with an open mind. This will
show a commitment to your own standard of behavior.
Know that "less is often more".
Regardless of your frustration level, try not to be confrontational.
Listen attentively, and keep your motions and voice smooth and calm.
Yelling will accomplish nothing more than an increased heart rate.
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Remember an argument
has two sides.
Don't forget to listen. Try not to be too pushy. Just because you
know exactly what you want, it doesn't necessarily mean you're going
to be able to get it. Resolving an argument relies 99% on compromising.
It can't be that bad.
If the situation has escalated to the point that you don't even
want to be in the same room with your client, you need to step back
and look at everything in a new light. More than likely, you and
your client were on good terms to begin with. You may find that
you tend to focus only on your good qualities and especially on
your client's bad ones. Remind yourself that just as you have negative
qualities, your client has positive qualities.
Step back far enough to see the situation as from your
client's perspective.
Are you egging the situation on? Take a minute to see if you are
making the situation more difficult than it needs to be. By purposely
being rude to irritate your client, you will only cause the fight
to last longer.
Don't accuse.
When you're talking to someone you're angry with, it's often very
easy to accuse them of being at fault. For example "YOU don't
make any sense. YOU are irritating." This automatically causes
others to be defensive: "Yes I do make sense! YOU are irritating."
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Instead, refer to yourself
and your feelings. No one can argue with that. Instead of the example
above, you could say, "I don't feel that I understand where
you're coming from. I feel irritated." This prevents the person
you're arguing with from feeling that they need to defend themselves.
They can't reject what you say you feel.
Don't assume your client is lying.
If you think they are lying, keep asking questions rather than accusing
them of misrepresentation. Asking questions gives you the time to
see if, in fact, you were mistaken, thus possibly saving face for
yourself.
Don't focus on the negatives.
More than likely, there will be things you and your client will
have to "agree to disagree" on. Once you've determined
you absolutely cannot compromise on these things, leave them alone
and work on the things you CAN compromise on.
Don't assume you make sense.
Just because you understand what you want doesn't mean that your
clients will. Do not presume that the other person recognizes all
the benefits of what you are proposing. Ask your client if they
understand where you're coming from and be prepared to answer their
questions.
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Kare Anderson is the founder of the Say It Better
Center, located in Sausalito, CA. She can be reached via email at
kare@sayitbetter.com.
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